At CoC Playful Minds A/S (“we”, “us”, “our”) data protection and confidentiality are a high priority. This privacy policy sets out guidelines for how CoC Playful Minds A/S processes personal data.

In the following, we inform about, how we process data that you leave and/or provide, when you visit our website www.cocplayfulminds.org and use the various services on this website.

1. Data controller and contact details

This website is operated and owned by:
CoC Playful Minds A/S
Kløvermarken 35
DK-7190 Billund
+ 45 29274471
info@cocplayfulminds.org
CVR: 34087512

2. Collection of personal data

CoC Playful Minds A/S will always inform you in connection with our collection of your personal data. It will always be stated whether the submission of personal data is voluntary or necessary for completing the desired action.

The type of personal data, we collect about you, may include:

• Your name
• Your e-mail address
• Your private address
• Your phone number
• Similar identification data, and information about your navigation on the website
  
  

Situations where collection of personal data can take place may include:

• When you sign up for our newsletter
• When you sign up for our activities
• When you contact us, in other cases, by phone or e-mail
  
  

In connection with sign-ups for activities, we typically use a link to an online survey format in Qualtrics, though without Qualtrics being able to access your data.

In connection with activities, we typically take photos and make video records, as well as execute small interviews and observations with the purpose of being able to learn from and tell stories about our activities to create awareness, curiosity, and interest. Information and consent forms will always be shared with you before, in accordance with current legislation.

3. Processing of personal data

The purpose for us of collecting and processing personal data is as following:

• Distribution of newsletters
• Distribution of invitations to activities
• Statistics about user navigations on the website
• Further non-commercial communication, such as distribution of press releases
  
  

Please note, use of your personal data for distribution of our communication will only take place, if you prior to this have provided your informed consent, unless legislation allows us to contact you without your prior consent.

Photos and/or video records from our activities may be shared at our website and/or social media, only for the purposes as mentioned cf. point 2.

CoC Playful Minds A/S collects statistics about, how our website is used, as for instance which parts are visited. Such data does not include personal data but rather a not personal specific overview about users’ navigation. We are not able to see where you come from or where you are going on the Internet. We use the data to improve or website. We do not disclose data about our users’ navigation on our website.

4. Distribution of personal data

Personal data will not be further distributed to any third party without your prior informed consent. Under specific circumstances and in compliance with legislation, it might be necessary to distribute personal data to public authorities or the police. For example, personal data might be distributed to the police in case of suspicion of credit card fraud.

When we share photos and/or video records on our social media, the current terms of the relevant social media apply.

5. Storage of personal data

CoC Playful Minds A/S stores personal data, as long as, it is necessary to meet the purposes cf. point 3. However, anonymised data may be stored for a longer time.

6. Cookies

CoC Playful Minds A/S uses cookies on our website. You can read more about use of cookies in our Cookie Policy, which you find here: www.cocplayfulminds.org.

7. Security

CoC Playful Minds A/S has implemented security arrangements to ensure our internal procedures meet our high security policy standards. Accordingly, we strive to protect the quality and integrity of your personal data.

8. Your rights

You have, at any time, the right to be informed about the personal data, we are processing about you, though with certain legislative exceptions. You also have the right to object to the collection and processing of your personal data. Furthermore, you have the right to have your personal data corrected, deleted, or blocked. Moreover, you have the right to receive the data about you that you have provided to us, and to have this data transmitted to another data controller (data portability).

9. Withdrawal of consent

You have the right, at any time, to withdraw any consent you may have given. We will hereafter delete your personal data, unless we can continue the processing based on another purpose. If you want to withdraw a consent, please contact us at info@cocplayfulminds.org or + 45 29274471.

10. Links to other websites

Our website may contain links to other websites or to integrated websites. We are not responsible for the content of the websites of other companies or for the practices of such companies regarding the collection of personal data. When you visit other websites, we advise you to read the owner’s policies on the protection of personal data, and other relevant policies.

11. Changes of data etc.

If you want to update, amend, or delete the personal data we have registered about you, want to get access to the personal data, we process about you, or if you have any questions concerning the above guidelines, you may contact us by e-mail, phone, or letter cf. our contact details cf. 1.

12. Complaints

If you want to complain about the processing of your personal data, please contact us by e-mail, phone, or letter, as indicated cf. point 1 and 11. You may also contact the Data Protection Agency, Borgergade 28, 5. 1300 Copenhagen K, Denmark.

Latest updated: 05 October 2022